Email templates are listed below to assist with supplier and/or vendor communications regarding receipt of the work order/ purchase order.

Emails below include work order to confirm: 

Normal

Bic Graphic

Fantastapack

VoMax

Jobs Shipping Today

 

WORK ORDERS TO CONFIRM

Normal 

Hi <NAME>, 

Will you please confirm the details for our pending PO #<insert PO #>? 

• SHIPPING DETAILS 
• SHIP DATE:    
• IN-HANDS DATE:   
• SHIP METHOD:     
• SHIPPER #:      
• DELIVERY TO:   

Please ensure any automated work order confirmations, proofs, questions or issues are sent to po@kotisdesign.com.            

If you should have any questions, please feel free to reach out any time, I would be happy to help any way I can. 

  Thank you! 

BIC Graphic

 

Hi <NAME>, 

Will you please confirm the details of our pending work order for PO #XXXXXX?  

• ORDER IS FIRM:   
• TIMELINE: 

o   Can you Meet Ship Date per our PO:  

o   Your Projected/Estimated Ship Date:  

• PHOTO/PREPRO/SAMPLE REQUEST (If Applies)
  • Ship Date:   
  • In Hands Date:  
  • Approval Deadline Need By to ship on time:  
•   STOCK AVAILABILITY  (status):
  • Out Of Stock (eta):  
  •  Earliest Ship Date:  
•  SHIPPING DETAILS 
• SHIP DATE:    
• IN-HANDS DATE:   
• SHIP METHOD:     
• SHIPPER #:      
• FOB:  
• TRANSIT TIME:  
•  DELIVERY TO:   

Please ensure any automated work order confirmations, proofs, questions or issues are sent topo@kotisdesign.com. 

If you should have any questions, please feel free to reach out any time, I would be happy to help any way I can. 

Thank you! 

Fantastapack  

Hi <NAME>, 

Will you please confirm the details of our pending work order for PO #<XXXXXX>? 

Fantastapack Order # <XX-XXXX> 

• SHIPPING DETAILS 
• SHIP DATE:    
•  IN-HANDS DATE:   
• SHIP METHOD:     
• SHIPPER #:      
• DELIVERY TO:  

 Please ensure any automated work order confirmations, proofs, questions or issues are sent to po@kotisdesign.com. 

If you should have any questions, please feel free to reach out any time.

Thank you! 

 

 Vomax – FOLLOW UP 1 WEEK PRIOR TO SHIP DATE 

Hi Peter, 

Confirming purchase order <insert po#>  is shipping <enter date> for an in-hands date of <enter date>  via <carrier/method> to <enter address>.

If there should be any issue that arises, please notify us immediately to avoid delays. 

Please email us at po@kotisdesign.com.  

Thank You!  

 

JOBS SHIPPING TODAY

 

Kotis Account 

Hi <NAME>, 

Please confirm PO# <enter #> will ship today via <shipping method> to meet the in-hands date of <enter date>, on Kotis account #V8873A.

Send tracking once available. 

 Any automated tracking notifications should be sent to po@kotisdesign.com 

Thank you! 

 

Customer Account 

Hi <NAME>,   

Please confirm PO# <enter #> will ship today via <shipping method> to meet the in-hands date of <enter date>, on customer account #<enter #>.

Send tracking once available. 

 Any automated tracking notifications should be sent to po@kotisdesign.com 

Thank you! 

 

 Alaska Account 

Hi <NAME>, 

Please confirm PO# <enter #> will ship today via FEDEX 2-DAY on ALASKA AIRLINES account #170016734.  

Send tracking once available, to ensure we meet the in-hands date of <enter date>.

 Any automated tracking notifications should be sent to po@kotisdesign.com  

Thank you!