NOTE:

This process will be taken care of by the PM assigned to MongoDB. Please forward all emails regarding NewHire Swag and new hire swag codes related inquiries.

IF CPM/PM asks for assistance in completing this process, CS can step in.

PROCESS:

1.       Receive the list of new hire email addresses from our contact. This is sent to us every Monday and it needs to be done Monday morning. (email typically comes from Amy or Jane)

India Based:

2.       Open an excel spreadsheet. One for India based employees. There will be some weeks where there will be no India based employees.

-          Format:  Email; Code

 

-          Save as a CSV (mongo DB India)

 

-          Copy emails from the list sent to you by the representative and paste it on your spreadsheet

-          Create matching number of codes from portal /mdbwelcomeswag (If there's 10 email addresses, create 10 codes)

 

-          Copy new codes and paste it into your excel spreadsheet

Example:

 

-          Save your spreadsheet and name it “ MongoDB  (Date) India”.  Make sure it is in a CSV format.

 

3.       Go to Sequence in Front

 

  

-          Locate Mail merge email ( it should have a title with “MongoDB India”)

 

  

-          Edit Recipient

 

-          Upload the new CSV file you made for India based employees.

-          Send to new recipients (add recipients)

Non - India Based:

4. Open an excel spreadsheet. 

-          Format:  Email; Code

5. Copy emails from the list sent to you by the representative and paste it on your spreadsheet. Leave the code section blank.

-          Save as a CSV (mongo DB Non - India)

6.  From the  portal /mdbwelcomeswag  under codes, upload the CSV file for Non- India based employees. Make sure to click on "Send email" box. By doing this, codes are generated and emails are sent automatically to the email list you uploaded.

 

7.       Respond back (via email) to the MongoDB Representative that all codes have been sent and attach both spreadsheets you made with the email address and codes.